Five tips for a successful conference

1. Plan the event carefully

A clear agenda and realistic schedule make the conference more efficient. Create an overview of how long each contribution, break and activity should take.

It may also be a good idea to designate an individual to monitor the schedule throughout the day. This makes sure that none of the presentations take too long, which can affect the rest of the programme.

If you have more information than you have time to share, you can send it to the participants afterwards. It is often better to give less information in a single day than to overload the programme.

2. Provide food and energy throughout the day

When participants sit for long periods of time in meeting rooms, breaks with food and drink are important for concentration.

Schedule several short breaks during the day and provide coffee, tea, water and simple break food. Fruit, snacks or small dishes make it easier to keep energy levels up.

Lunch is often the highlight of a conference. Many people also appreciate a good dinner later on in the day, preferably with local ingredients or specialities.

At several of Thon Hotels’ conference hotels, the dining experience is an important part of the conference - from break food to lunch and dinner.

3. Add activities

A conference often consists of many hours of lectures and meetings. So, an activity can offer a nice break.

The activity can be simple, such as a short walk outdoors or group work. Others opt for more organised experiences like wine tasting, competitions or team-building activities.

These activities give participants the opportunity to get to know each other better. This in turn strengthens teamwork and contributes to better relationships in the workplace.

Several conference hotels, such as Thon Hotel Oslo Airport, can also help plan activities for groups.

 4. Choose a central location

Location plays an important role. When the hotel is close to public transport, it makes it easier for participants to get to and from the event.

A hotel close to a railway station, airport or public transport hub can also reduce travel time and transport costs.

For example, Thon Hotel Opera is located near the Oslo central railway station, close to train, bus, tram and metro connections. This makes the hotel a practical choice for conferences in Oslo.

5. Book a conference host

A conference host can help ensure that the event runs as planned. The host’s tasks include preparing meeting rooms, coordinating breaks and ensuring that technical equipment is functioning properly.

With a conference host, you can spend more time on the actual programme and participants.

At many Thon conference hotels, the conference host is an important part of the event. He or she ensures that everything from meeting rooms to catering goes smoothly throughout the day.

Conference hotels across Norway

Thon Hotels has conference hotels all over the country, from smaller meeting rooms to large conference centres.

See the overview of conference hotels at Thon Hotels to find the right hotel for your event.